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Famous author and speaker John C. Every day, teams around the world communicate and collaborate to bring bold new products and ideas to life. And while technology has certainly made it easier for distributed teams to work together, it can still be difficult to express your ideas and keep them organized.

But never fear — the all-new Zoom Whiteboard is here! Our persistent and scalable digital whiteboard is available right within the Zoom client and comes equipped with the features and tools you and your team need to bring your ideas to life. Working with lots of different teams and stakeholders on a project can be a challenge. Each team member may have their own way of taking notes, communicating, or working, making it difficult to funnel all of those personalities and styles into a consistent method of collaboration that everyone can follow.

Zoom Whiteboard provides a consistent set of tools and features for your teams to leverage in their collaboration. This helps streamline your collaboration sessions and express your thoughts and ideas clearly. Now you can rely on a standardized approach to projects, which helps provide a basic structure that employees can follow and prevent the creation of rogue assets that are difficult to understand or result in duplicate work.

Here are just a few of the ways you can use Zoom Whiteboard to enhance collaboration and get more done together:. Site planning and product design require precision and clarity in every aspect of the project — a simple mismeasurement or miscommunication can set a team back by days, weeks, or even months. As a foreman, architect, engineer, or project leader, you need to be able to easily access and annotate blueprints, site photos, designs, and more, while also making sure your teams have seamless and secure access to those resources.

Zoom Whiteboard helps to simplify all of these processes with an intuitive, dynamic, and secure location where you and your teams can collaborate, both inside and outside your meetings:.

Drag and drop : Add site photos, blueprints, and other design materials to the whiteboard so you can annotate and comment directly for greater precision and clarity.

Pro tip: Add smaller supplementary photos and designs, such as the design layout of a room or outdoor space, or the design of a microchip, that your team can zoom in on when they need greater detail about a specific section of your design. Sticky notes : Leave notes for your teams, such as important reminders, policies, and guidelines related to your project. Pro tip: Use the sticky note tool to provide teams with specific information and reminders, such as pipe lengths, pressure tolerances, critical installation information, or other project requirements.

Access control : Seamlessly control who can access, view, or edit your designs to keep things secure and avoid unneeded or unauthorized changes. Pro tip: Provide those who need to make direct changes to the whiteboard with edit access, but limit those who are reviewing the whiteboard to making comments to ensure you have complete control over the review process and no changes are made before they are approved.

Zoom Whiteboard simplifies the complexities of project management for leaders in any industry, from boots-on-the-ground managers to the executive team, with features and tools that can help streamline manual processes and supervision:. Shapes and connectors : Easily create intuitive and clear workflows that illustrate the flow and next steps in the project for your team to follow and reference as they go about their tasks.

Pro tip: Use different shapes to indicate the responsibilities of different teams or individuals and use multiple arrows to demonstrate different options and paths at corresponding steps!

Track changes : At the click of a button, you can instantly see the changes your team has made on the digital whiteboard, providing a simple way to review the progress of a project and the individual contributions that your team has made.

Comments: Keep the collaboration train rolling with the ability to leave comments directly on the whiteboard that your team can respond to and mark complete. Pro tip: Use the comment feature to delegate simple to-do tasks or provide other timely, important updates instead of the sticky note feature, which you can use for more permanent information and reminders.

And with so many teams working together, including content writers, graphic designers, and brand marketers, it can be a challenge to get all of them on a call at once to have a productive review session. Drag and drop : Seamlessly bring your unique content project into the whiteboard for your team to review and mark up.

Pro tip: Drag and drop other images in the whiteboard that your team can draw inspiration from or use as a foundation to guide their content creation.

Draw : Make freehand annotations on images on the whiteboard to help solidify abstract ideas and clarify thoughts and edits. Pro tip: Use the Draw feature to help illustrate your initial ideas, such as a layout or simple concept drawing, to give your team a good starting point.

Pro tip: Use the zoom out feature to build expansive storyboards and project boards, then use the zoom in feature when you want to edit, comment, or annotate a single slide, frame, or image. To learn more about how our digital whiteboard can help you streamline, standardize, and enhance collaboration, visit our online whiteboard page.

 
 

Whiteboarding with Zoom | Drexel LeBow – This Article Contains:

 

Participants who join a Zoom meeting are therefore dependent on the host activating the whiteboard function and sharing the screen or alternatively transferring the sharing rights to other participants. Just like screen sharing, whiteboard sharing is not complicated at all. Follow these steps to share and edit a Zoom whiteboard. The Zoom whiteboard works similarly to Paint in Windows due to its white drawing and design surface. The features include various tools and utilities that you and other participants can use to capture and visualize thoughts.

The Zoom whiteboard offers the following tools:. There are numerous Zoom alternatives such as Skype and Microsoft Teams that also make creative collaboration possible in a virtual conference room. As the meeting host, you can not only share the whiteboard with other participants in the meeting, but also allow multiple users to share the whiteboard at the same time. A menu will open where you can allow sharing for an individual or for several participants at the same time.

Audio problems can be quickly fixed on desktops, smartphones, and tablets. Follow our step-by-step guide to make yourself heard again in the popular video chat. A Zoom breakout room is a separate virtual room that runs at the same time as the main meeting. The meeting host can open up to 50 separate Zoom breakout rooms and automatically or independently distribute meeting participants among the different Zoom breakout rooms. This is useful for networking or when hosting workshops in large Zoom conferences.

Learn how to create Zoom breakout rooms here. When there are too many different opinions or not enough feedback in a Zoom meeting, a Zoom survey can often help. This article explains how to create a Zoom survey. Special WordPress blog themes let you create interesting and visually stunning online logs You can turn off comments for individual pages or posts or for your entire website. Keep reading to find out how Our WordPress guide will guide you step-by-step through the website making process Share a Zoom whiteboard: Quick instructions Start a Zoom meeting.

You create the Zoom whiteboard using screen sharing. What is the Zoom whiteboard? How do you share a Zoom whiteboard with other participants? Suppose someone else is working on a whiteboard. As a participant in the meeting, you can edit the Whiteboard, use the cursor, and add texts and sticky notes to the diagrams.

You can find it in the share screen menu. Windows, Mac, and Linux users will have to select Annotate to start drawing on the shared Whiteboard. Adding a Zoom Whiteboard to your meetings can positively affect your team collaboration, creativity, engagement. Adding an interactive element to Zoom meetings can increase the overall level of engagement during your meetings. A Zoom Whiteboard can do precisely that. A Zoom Whiteboard can shift attention from the meeting host to the material and the meeting participants.

Adding comments and sticky notes to the information on the Whiteboard allows the participants to provide valuable input. This way, instead of conducting only a presenter to audience interaction, you can make way for a collaborative group discussion.

A host can split participants into separate breakout rooms where they can use different Whiteboards to brainstorm ideas. Read our detailed article on how to use Zoom and understand how you can make the most of its features. Bringing a Zoom Whiteboard into the communication mix can help employees adjust to a remote setting.

A Whiteboard can make your remote teams feel like they are in the conference room with the speaker. The feature gives you the ability to share, create, and annotate during Zoom meetings from anywhere in the world. It can make your team members feel at home. That can go a long way in promoting healthy work attitudes, which can in turn yield productivity. The Zoom Whiteboard feature can create a more engaging video conferencing environment for employees. It promotes positive working mindsets for your employees and is cost-efficient compared to the standard costs for setting up conference rooms.

You can go through the tutorials in this article to learn how to use, share and collaborate on the Zoom Whiteboard. Subscribe to our mailing list and get interesting stuff on remote working and productivity to your email inbox. We respect your privacy and take protecting it seriously. Learn how to use the drawing tool.

As the Zoom meeting host or if you are using a company account, you can follow these steps: Step 1 If you are using a company account, sign in to your Zoom account and ensure you have admin privileges to edit the account settings.

Step 2 With admin privileges, in the navigation menu, click on Account Management and then click Account Settings. Step 3 Click the Meeting tab. Step 4 A verification pop-up will appear. Click Enable to verify the change. Step 5 If you want to make this setting mandatory for all account users, click on the lock icon and then choose Lock.

How to Draw on a Zoom Whiteboard The drawing tools on Zoom allow the meeting participants to annotate on the Whiteboard.

There are two drawing methods on the Zoom Whiteboard. They are: Smart Recognition: Zoom auto-converts your imperfect shapes to smooth and straight lines. Free Form: Zoom leaves your drawings as is and will not auto-convert.

Step 2 Select your drawing method. Step 4 The Undo and Redo icon will allow you to clear your last drawing, and the Trash icon will allow you to clear all drawings.

You now know how to enable and draw on the Whiteboard. Step 2 Click Share. The annotation tools should appear now. Step 3 When you are finished sharing the Whiteboard, click Stop Share. Step 2 Tap Share Whiteboard. The annotation tools should show automatically. Step 3 When you have finished using the Whiteboard, tap the pen icon to hide the annotation tools and click Stop Share.

 

How to use whiteboard on zoom meeting. How to Use Zoom Whiteboard (with Screenshots)

 
Click Whiteboard. Click Share Screen.

 
 

– How to Use Zoom Whiteboard (with Screenshots)

 
 

Step 4: The whiteboard with the menu bar will now open. If the menu bar disappears, briefly tap the screen to make it visible again. You have the choice to save the drawing in an album or to open another whiteboard.

In the iPad app, you can draw on the digital whiteboard with your fingers. What features does the Zoom whiteboard offer? The Zoom whiteboard offers the following tools: Text writing Drawing various lines Stamps e. Which sharing options does the Zoom whiteboard offer? Related products. View packages. Popular Articles WordPress blog themes Special WordPress blog themes let you create interesting and visually stunning online logs Instructions for disabling WordPress comments You can turn off comments for individual pages or posts or for your entire website.

Enter the web address of your choice in the search bar to check its availability. This service provides reliability, video quality and many useful features for effective virtual meetings.

Whiteboard is one such feature. You can create a digital whiteboard for useful note-taking, drawings, and other types of annotations. As the host, you can visually express what you want to communicate to your participants on Zoom. At the same time, the Zoom Whiteboard can act as a collaboration tool that anyone can follow. You can save it as a PNG file for future reference by your colleagues.

This helps streamline your collaboration sessions and express your thoughts and ideas clearly. Now you can rely on a standardized approach to projects, which helps provide a basic structure that employees can follow and prevent the creation of rogue assets that are difficult to understand or result in duplicate work.

Here are just a few of the ways you can use Zoom Whiteboard to enhance collaboration and get more done together:. Site planning and product design require precision and clarity in every aspect of the project — a simple mismeasurement or miscommunication can set a team back by days, weeks, or even months. As a foreman, architect, engineer, or project leader, you need to be able to easily access and annotate blueprints, site photos, designs, and more, while also making sure your teams have seamless and secure access to those resources.

Zoom Whiteboard helps to simplify all of these processes with an intuitive, dynamic, and secure location where you and your teams can collaborate, both inside and outside your meetings:. Drag and drop : Add site photos, blueprints, and other design materials to the whiteboard so you can annotate and comment directly for greater precision and clarity.

Pro tip: Add smaller supplementary photos and designs, such as the design layout of a room or outdoor space, or the design of a microchip, that your team can zoom in on when they need greater detail about a specific section of your design. Continue to add text and images this way Figure D. To call attention to something on the whiteboard, add a stamp such as an arrow, checkmark, X, or question mark. Click the Stamp icon, choose your stamp, and click on the screen to place it. As you discuss the items on the whiteboard with the other participants, you can highlight a particular area.

Click the Arrow icon on the toolbar. Select either the wand or arrow and click next to a specific item. The wand or arrow will remain on the screen until you click elsewhere Figure E.

What if you make a mistake or need to remove something? The toolbar offers a familiar Undo command. Just click Undo to take back your last action. To remove any text box, image, or other item on the screen, click the Eraser icon and click that item. Next, your meeting participants can also add to the whiteboard. To do so, a participant would click the View Options button at the top of the screen and select Annotate.

The annotation toolbar then appears Figure F. You can stretch it across multiple pages if you run out of room on the first page or want to segue to a different topic. Just click the circle with the plus sign in the lower-right corner to create a second page. You can create multiple pages this way and then click the left or right arrow to move to a different page.

To restart the whiteboard from scratch, you can clear everything on it.

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